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Contra
Voucher
<F4>
This voucher is used for fund transfers between cash
and bank accounts only. Using this voucher you can
account for cash deposits into banks, cash withdrawals
from bank and fund transfers between two bank accounts
or cash accounts.
(Figure
3.3)
Payment
Voucher <F5>
This voucher is used for all payments you make through
cash or bank. These payments can be forwards expenses,
purchases, to trade creditors etc.
(Figure
3.4)
Receipt
Voucher <F6>
This voucher is used for all receipts into cash or
bank accounts. The voucher is similar to the payment
voucher except that you debit cash or bank account
and credit the ledger from which you receive.
(Figure
3.5)
Sales
Voucher <F8>
This voucher needed only if you do not make sale entry
through invoice. In case you are not using invoice,
you can enter you sales as sale voucher and print
it out as an invoice.
(Figure
3.6)
Purchase
Voucher <F9>
This voucher is similar to the sale voucher with the
exception that you credit the seller and debit the
purchase account.
(Figure
3.7)
Journal
Voucher
A Journal voucher is an adjustment voucher. Thus all
amounts to be adjusted between two accounts are passed
as a journal. By the term adjustment, we mean that
no physical movement of funds takes place. For example,
if a sale of Rs. 1000 is made to a party and the party
returns Rs. 900 after having deducted Rs. 100 for
short supply of goods, then physical fund transfer
has been Rs.900 only. However this entry is passed
as receipt, then an outstanding of Rs. 100 will remain
against the party, which would be incorrect. Typically
this amount is adjusted by a journal debiting the
amount to sales or sales return A/c and crediting
the party, thus cleaning its accounts.
(Figure
3.8)
Post
Dated Voucher
We can pass any of the above – discussed voucher for
a future date. On that date, these vouchers will become
regular vouchers. In order to pass a post dated voucher,
select any voucher and press the <Ctrl>
+ <T> keys, combination and use <F2>
key to enter a desired date. The word post
dated now appears on the voucher screen:
(Figure
3.9)
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